How Quest models transport: legs, waypoints and fuel

Ask a tour operator how they price transport and you will often hear an average: so many dollars per day. It works until a trip has a long transfer, a detour for an activity, or a fuel price that moved last week. Quest's transport model replaces the average with the route itself.

Start with the vehicle

Each vehicle type stores its fuel efficiency in kilometres per litre and the fuel price per litre in shillings. You choose a primary vehicle for the quote, and a secondary vehicle appears once the primary one is configured, for groups that need two.

Build the route from legs

The route is a chain of legs between your stops. Activities from the itinerary appear as waypoints along a leg, rather than splitting the journey into extra cards, so the distance reflects what the group will actually drive. If you know a distance that the map does not, you can add manual kilometres to an activity and it still counts toward the leg and its fuel.

Fuel you can explain

Fuel cost is the estimated distance divided by the vehicle's kilometres per litre, multiplied by the pump price, converted at your company's exchange rate. The transport dialog shows the whole breakdown, for example 320 km divided by 5 km per litre, at the pump price converted to dollars, so you can check it and explain it to a tourist or an accountant.

Because the exchange rate is part of the calculation, transport depends on multi-currency settings. The rate used is saved on each transport row.

Applied only when complete

Transport costs and the PDF map are gated until the configuration is fully applied. That keeps a half-finished route from leaking into a price you send. Once applied, the same route drives the map in the app and the map in the tourist PDF.

Where transport shows up next

• In the quote summary, as transport cost lines.
• In cost reports, including driver imprest route tables with editable signature blocks.
• In the PDF and email quote your tourist receives.